Space Management

The Space Administration division works with all UT campuses to ensure efficient and accurate information collection as it pertains to buildings and properties that are owned or used by the University. The data tracked via this system is used to evaluate space utilization and space-related funding issues at the University. A variety of state and federal reports concerning facilities is managed through this office as well.

UT Physical Facilities Inventory:

• Facilities Space Survey Instructions
  • Getting Started
  • Appendix A : Area Type (Room Use) Codes, Definitions and Descriptions
  • Appendix B : Detailed Functions and Definitions
  • Appendix C : Accessing Floor Layouts for UTK Buildings
  • Appendix D : Glossary of Terms
  • Appendix E : Facilities Department Survey Contacts
  • Appendix F :  Facilities Space Survey Condensed Instructions
  • Appendix G :  Space Instructions for Recharge Centers
  • IRIS Transactions To Assist With The Annual Facilities Space Survey

Facilities Inventory Online Training is available through UT’s K@TE system at https://kate.tennessee.edu/.   On the K@TE website, select Search Learning Opportunities and enter “Facilities Inventory Training” as your search string.  There are 3 modules that cover the full training.

Real Estate Management System:

• UT Guidelines (under revision)
• Federal Guidelines and Policies
  • 2006 Federal Facilities Inventory Guidelines
  • 1992 Federal Facilities Inventory Guidelines
  • 2 CFR 200, Uniform guidance
• Facilities Processing Forms
  • Building Address or Name Change
  • Building Termination Form
  • T100 – 2017 State Version